Ascentis Blog

Information to help HR and payroll managers, recruiters, and compliance officers become more effective.

By 2g1c2 girls 1 cup

California to Become Second State to Institute Mandatory Paid Sick Leave



On September 10, 2014 CA AB-1522 (The “Healthy Workplaces, Healthy Families Act of 2014″) was signed into law by Governor Jerry Brown.

This law amends the California Labor Code to add Secs. 245-249, which provide that:

  • Most employees (exempt and non-exempt) who work in California for at least 30 days are entitled to paid sick days at the employee’s regular rate of pay.  This includes temporary, part-time, and seasonal employees who work 30 or more days within a year from the date they are first hired.
  • Paid sick days accrue at a rate of no less than one hour for every 30 hours worked (approx. 5.3 hours per month for 40-hour a week workers).
  • An employer can limit an employee’s use of paid sick days to 3 days (24 work hours) per year.
  • An employee is entitled to use accrued sick days beginning on the 90th day of employment.
  • Employers are prohibited from discriminating or retaliating against an employee who requests paid sick days.
  • Employers must satisfy specified posting and notice and record-keeping requirements.


A few important notes about this law:


  1. There is NO LOWER EMPLOYEE LIMIT to the size of employer subject to this law.
  2. The law DOES NOT require payout of unused sick days at termination.  However, employees who terminate and re-hire within a one-year period, and who meet certain conditions, must have their unused statutory sick days that were forfeited at termination reinstated.
  3. Employees may use paid sick days for themselves or a family member.
  4. The minimum usage time increment that employers may set under the law is TWO HOURS, much shorter than the FOUR hours applicable to federal FMLA.


Additionally, the following localities have paid sick time laws that extend to all workers within the relevant geography:

  • Seattle, WA
  • Portland, OR
  • San Francisco, CA
  • Milwaukee, WI
  • Washington, DC
  • San Diego, CA (pending results of an upcoming repeal referendum)

…and the following localities are in the process of, or close to, passing new laws:

  • NYC, NY
  • Philadelphia, PA
  • Miami, FL
  • Orange County, FL

Fully Automate Your Electronic Communications to Insurance Carriers – The Third Secret to Easy, Online Open Enrollment

HR professionals deal with piles of paperwork and spreadsheets during open enrollment. These manual enrollment methods are subject to data entry, handwriting, and transcription errors, and these errors translate to bad data being sent to insurance carriers.

With section 2712 of the Affordable Care Act prohibiting group and individual health plans and insurers from rescinding coverage retroactively (except under certain very specific conditions) it’s more important than ever to make sure that the data you send your carriers is completely accurate.


There’s a faster, easier, more accurate way!

If you’re thinking about automating enrollment, here is the third secret to making this process a success.


Secret #3: Send Enrollment Data Electronically
By securely automating the flow of data from Ascentis HR software to your insurance carriers, Ascentis Carrier Connect eliminates the need for duplicate data entry and takes the stress out of communicating employee elections in time for the new plan year. The data transmitted to your insurance carriers is accurate and timely.

Even better, pairing Carrier Connect with Ascentis Employee Self-Service can add flexibility to your open enrollment period, providing your employees easy access to benefits information and the ability to make their benefit selections from anywhere they have an internet connection. By allowing employees to enroll online you ensure a truly paperless process and a seamless and accurate enrollment process for your entire team.

Fully automated benefits management system enables CALIBRE to accomplish more tasks with fewer resources

Watch this 4-minute demo and see how easy it is to give your employees control over enrollment, while saving you time and resources!

P.S. If you missed reading about secret #1 about having a green and paperless process and secret #2 about smart and efficient web-based communication strategies, it’s not too late.Learn more about Ascentis products and services and how we can automate and streamline your open enrollment at