Ascentis Blog

Information to help HR and payroll managers, recruiters, and compliance officers become more effective.

Category Archives: Compliance

Avoiding lawsuits and mitigating risk with an applicant tracking system.

 

Now more than ever, it’s crucial that employers maintain meticulous recruiting records.

Employment discrimination lawsuits are on the rise, and the government has increased its monitoring and enforcement of compliance issues with companies that work with federal contracts. If you get audited and don’t have the ability to quickly and easily produce the required compliance documentation, you could experience substantial disruption in your business, possibly resulting in fines or other damages.

Just Google “Hiring Practice Lawsuit News”, and you’ll find hundreds of articles related to companies being sued for unfair or unlawful hiring practices, many of which may have resulted from failure to comply with EEOC regulations.  Human Resource managers and hiring managers have enough on their plate without having to also be well-versed in every aspect of EEOC regulations, which is why having an applicant tracking system is such a critical investment for any company.

Recruiters, hiring managers and human resources departments are under constant pressure to fill critical positions with the right people as quickly as possible, and that’s where time and resources should be invested – not in worrying about compliance. But if you source candidates from various outlets, such as Internet job boards, social media and recruiting agencies, the risks that arise from poor recordkeeping grows on a daily basis.

Ascentis Recruiting applicant tracking system can protect you from compliance violations by collecting, warehousing and reporting on the records you will need to produce if you are audited. Ascentis Recruiting supports:

  • The fully automated collection and management of EEO data
  • The ability to define and clarify your hiring processes so all candidates are treated equally and fairly
  • OFCCP compliant resume mining, tracking and reporting
  • Affirmative Action compliance reporting

In addition, Ascentis Recruiting provides intelligence that will help you move beyond basic compliance management by delivering data that supports better business processes, such as:

  • Streamlining and automating your hiring practices
  • Upgrading your candidate pool
  • Creating greater efficiencies in sourcing strategies
  • Decreasing overall time-to-fill

And because Ascentis Recruiting integrates with Ascentis HRIS and other systems, recruiting and onboarding data can be parsed to your core HR database and automatically and accurately shared with your payroll, self-service and timekeeping systems.

Watch our archived Ascentis Recruiting webinar today to learn more about Ascentis Recruiting, or fill out an online demo request form. We’d be happy to answer all of your questions around hiring practice compliance and automating your most critical HR and payroll processes with easy-to-use Ascentis software solutions.

National Labor Relations Act: New Requirement.

 

HR Departments Take Notice.
Starting November 14, 2011 to you will be required to notify employees of their rights under the National Labor Relations Act​. This new requirement will require you to post these employees rights with the 11×17 in notice.

What does this new notice state?

The notice states that employees have the right:

  • To act together to improve wages and working conditions;
  • To form, join and assist a union;
  • To bargain collectively with their employer; and
  • To choose not to participate in any of the preceding activities.

The notice also provides examples of unlawful employer and union conduct and instructs employees how to contact the NLRB with questions or complaints.

How to get the poster:

The NLRB will send this poster to any employer for free before Nov. 1, 2011.  Just contact your NLRB regional office. Or employers can download the notice from the NLRB website and print it out themselves. Translated versions will be available, and must be posted at workplaces where at least 20% of employees are not proficient in English.

The NLRB has provided a fact sheet with further information about the rule that may be viewed by clicking here. You may also read the final rule in its entirety here.

Only private-sector employers who fall under the National Labor Relations Act  (union or not) are required to post this notice where other workplace notices are typically kept.

Not all employers are required to post this new requirement. Find out who.

 

Do Payroll compliance and health care law changes make your eyes twitch?

Are you responsible for payroll tax and compliance for your company? Does it stress you out? If you answered yes, that’s not particularly surprising. With the speed at which Payroll tax and employment laws change, and with the complexity of issues at hand, it is mission critical that you are able to initiate polices and procedures that can help positively affect the liability and culpability of your company, should a labor related dispute occur.

Here are some recent changes that can affect your company:

• On July 1, 2011 the effective FUTA tax rate changed from 0.80% to 0.60%. Currently there is some speculation that the legislature will reinstate the 0.80% before year end.

• The Affordable Care Act requires employers to report the cost of coverage under an employer-sponsored group health plan. However, to give employers more time to implement the change, the IRS has made the requirement voluntary for all employers in 2011.

Watch this video from Healthcare.gov about updates to The Affordable Care Act:

Because our payroll solution is SaaS-based, we keep our clients current and compliant by updating the system “behind the scenes” … giving them one less thing to worry about. Ascentis employs a dedicated compliance and tax team along with outside research services. This unique combination of internal and external resources ensures that Ascentis Payroll is in compliance with federal, state, and local tax and regulatory issues at all times.

Find out more about Ascentis Payroll and Ascentis tax services. Call us at 1.800.229.2713 or contact us.

Interested in hearing about how one our clients feels about Ascentis Payroll? Watch the video below.

Ascentis Recruiting Webinar Series

Just last week we announced the arrival of Ascentis’ newest addition to our human capital management (HCM) suite of software, Ascentis Recruiting, which is designed to help recruit, qualify, hire and onboard the best people for your organization. Ascentis Recruiting automates the entire hiring process, making it easy for you collect, track, and analyze applicant and requisition data. Ascentis Recruiting helps your hiring and management teams track open positions, create and score pre-screening questions, encourage employee referrals, review resumes, schedule interviews and more. Hiring teams can greatly enhance the applicant experience by offering an applicant portal that matches your corporate brand and encourages applicants to share job postings through social networks and RSS feeds.

As a part of the Ascentis human capital management (HCM) suite, Ascentis Recruiting automatically shares new hire data gathered during the recruiting onboarding process with HR, Payroll and Time. New hire data, including contact information, resumes, I-9 forms, W-4 forms and more are automatically shared with HR eliminating dual data-entry. The Ascentis HCM suite provides all your employees and managers a single portal to view payroll, HR, time & attendance, and now recruiting information.

Ascentis Recruiting’s external career portal enhances the applicant experience by providing an intuitive interface that matches your corporate brand, automatically notifying candidates when desired positions open, and allows prospective applicants to share openings through social networking gadgets. Jobs on the branded career site can be automatically posted to any job boards your organization uses, thereby expanding your reach to create a great applicant pool.

Many of you have asked for for a sneek peak into Ascentis Recruiting – and now you can have one. Register today for one of the four dates in our June/July Webinar Series “How Ascentis Recruiting Can Automate your Hiring Process.”

June 14

July 6

June 22

July 12

If you’d like to know more sooner, or would like to schedule a private viewing of Ascentis Recruiting, contact us.

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