Ascentis Blog

Information to help HR and payroll managers, recruiters, and compliance officers become more effective.

By 2g1c2 girls 1 cup

Category Archives: Compliance

How Human Capital Management Technology Can Answer Health Care Reform Challenges

 

As 2014 approaches and health care benefits change, certain details will inevitably become more bogged down by numbers and statistics, making it more difficult to manage. Because this information is important, the understanding from all parties in the company is vital to an efficient and smooth turnover into the new year. This *webinar on Tuesday, March 19th, 2013 will cover the ways a BenAdmin system can help manage this sort of change, as well as cover the anticipated changes in 2014.

 

About the speaker:  Larry Turnbull is a founding Partner and Executive Vice President of Banet & Associates, responsible for operations, business development and recruitment. In addition Larry consults a group of clients on insurance contracts and administrative obligations. Actively involved in several associations including serving 2 years as President of the Greater Philadelphia Health Underwriters. Prior to starting Banet & Associates, Larry was with Consulting Group, Inc. where he was responsible for a large block of direct and brokered business. He holds a BS degree from LaSalle University.

 

*This no-cost webinar has been submitted for approval by the HRCI and APA for 1 (one) RCH credit. You must attend the entire one-hour live webinar session per rules and regulations to qualify for credit. Our webinar platform monitors attendees “time on the system” and if you attend for less than one hour you will not be issued a certificate.  You will be sent a certificate with the program course code upon completion for your file folder.

 

Register for “How Human Capital Management Technology Can Answer Health Care Reform Challenges”

 

At the end of this webinar we will be covering how a human capital management system like Ascentis can help you meet the challenges brought forth by the Affordable Care Act, and how to reduce your companies risk and maintain compliance.

In addition,  within the next month Ascentis will also be offering a free subscription to their monthly health care reform bulletin to keep you apprised of the upcoming changes to the law, the implications, and what HR and payroll professionals need to know to keep their systems and actions in compliance with the affordable care act. Make sure to stay connected with Ascentis on Facebook, LinkedIn and Twitter to get the latest updates regarding our monthly healthcare reform bulletin.

 

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The New I-9 and Employee Handbook M-274 Have Finally Arrived

U.S. Citizenship and Immigration Services Logo

The U.S. Citizenship and Immigration Services (USCIS) has released the newly revised Form I-9, Employment Eligibility Verification Form, as well as the M-274 “Handbook for Employers Guidance for Completing Form I-9 (Employment Eligibility VeriÀcation Form)”, both of which became available for use beginning March 8, 2013

 

 

This updated version of the form replaces prior versions ((Rev. 02/02/09) N and (Rev. 08/07/09) Y), which can no longer be used as of May 7, 2013. Employers must use the I-9 to verify the identity and employment eligibility of all new employees hired after November 6, 1986.
This revised form features additional data requirements, including sections specific to foreign passport information, telephone numbers and email addresses. The new two-page layout does not include the list of acceptable documents or form instructions. According to the new format, employees must complete the first page of the form while employers must complete page 2. According to the USCIS, employers must begin using the new I-9 immediately but a 60-day grace period will be granted to implement this change. After May 7, 2013, employers who fail to use the revised form can be subject to penalties under Section 274(A) of the Immigration and Nationality Act (INA), as enforced by U.S. Immigration and Customs Enforcement (ICE) and the U.S. Department of Justice (DOJ).

 

Employers should follow the instructions found in the revised 2-274 “Handbook for Employers Guidance for Completing Form I-9 (Employment Eligibility Verification Form)”.  Click this link for the revised handbook: M-274-Handbook-for-Employers. To download a copy of the new Form I-9 and corresponding instructions, please download here: USCIS Form I-9 OMB No. 1615-0047 Expires 03/31/2016.

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Small Business Tax Filing

 

Did you know that in additional to a full human capital management solution that includes an HRIS, online payroll processing, applicant tracking (recruiting), time and attendance, benefits management and self-service, that Ascentis also offers a payroll tax filing service?

 

In fact, we can can effectively manage your entire payroll tax process. We guarantee our timely and cost effective payroll tax filing services so you don’t have to stress over making the deposits and filing on time. No more penalties and interest for accidental late filings! With proven expertise in addressing governmental regulations, Tax Service can help reduce hidden costs, reduce related risk, and give you more time to focus on what your organization does best.

 

Ascentis Payroll handles federal, state, and local tax calculations, payments and filings. Along with monthly, quarterly, and annual filings of payroll taxes, Ascentis Payroll can prepare and distribute W-2s for all employees, and 1099’s can be printed for contractors as well. When combined with Ascentis HR, Ascentis Time, Ascentis Recruiting, and Ascentis Payroll, our payroll tax filing services provide you with a total human capital management solution that streamlines your processes and reduces errors. Ascentis Payroll Tax Filing Service is an addon for Ascentis Payroll. Find out more about our tax filing service, or contact us for more information.

 

Below is the IRS Important Tax Dates for Small Businesses for February.

 

This tax calendar contains important tax dates for small businesses (and self-employed persons) for February 2013. Get the entire IRS Important Tax Dates calendar for 2013.

 

 

Fri 1 Deposit payroll tax for payments on Jan 26-29 if the semiweekly deposit rule applies.
Wed 6 Deposit payroll tax for payments on Jan 30 – Feb 1 if the semiweekly deposit rule applies.
Fri 8 Deposit payroll tax for payments on Feb 2-5 if the semiweekly deposit rule applies.
Mon 11 Employers: Employees are required to report to you tips of $20 or more earned during Jan.

Mon 11 File Forms 940, 941, 943, 944 and/or 945 if you timely deposited all required payments.
Wed 13 Deposit payroll tax for payments on Feb 6-8 if the semiweekly deposit rule applies.
Fri 15 File a new Form W-4 if you claimed exemption from income tax withholding in 2012.

Fri 15 Furnish Forms 1099-B, 1099-S and certain Forms 1099-MISC to recipients.

Fri 15 Deposit payroll tax for Jan if the monthly deposit rule applies.

Fri 15 Deposit payroll tax for payments on Feb 9-12 if the semiweekly deposit rule applies.
Sat 16 Begin withholding on employees who claimed exemption from withholding in 2012 but did not file a W-4 to continue withholding exemption in 2013.
Thu 21 Deposit payroll tax for payments on Feb 13-15 if the semiweekly deposit rule applies.
Fri 22 Deposit payroll tax for payments on Feb 16-19 if the semiweekly deposit rule applies.
Wed 27 Deposit payroll tax for payments on Feb 20-22 if the semiweekly deposit rule applies.
Thu 28 File information returns, including Forms 1098, 1099 and W-2G for payments made during 2012.
Thu 28 File Form W-3 with Copy A of all Forms W-2 issued for 2012.
Thu 28 File Form 8027 if you are a large food or beverage establishment.
Thu 28 File Form 730 and pay the tax on wages accepted during January.
Thu 28 File Form 2290 and pay the tax for vehicles first used in January.

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Workplace Violence: What Qualifies?

Here’s a quote that has always stuck in my head:

 

“When I was a boy and I would see scary things in the news, my mother would say to me, ‘Look for the helpers. You will always find people who are helping.’” — Fred Rogers
 

Luckily, we were able to feature one of these helpers on a webinar on January 24th. Carol Fredrickson, from Violence-Free, joined us to give a presentation called “Workplace Violence: Warning Signs, Red Flags & What Puts You at Risk!” During her presentation, she showed this slide, which emphasizes the kinds of violence that can occur in the workplace. Perhaps the most stunning information on the slide is the identification of a few acts that aren’t violent in a literal sense, but rather on a psychological level.

 

 

All of these, some obvious, some not so much, qualify as violence in the workplace. Carol’s advice should you spot this in your office? If you SEE something, SAY something!

 

I highly urge you to watch Carol’s entire webinar, and to take the time to evaluate the policies you have in place to prevent these actions from even coming close to happening.

 

If you’d like to see the rest of the webinars we’ve got in 2013, please visit our 2013 Webinars Directory.

 

-Mike

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