Ascentis Blog

Information to help HR and payroll managers, recruiters, and compliance officers become more effective.

It’s Open Enrollment Season Again

 

We know that open enrollment season is one of the most stressful times for an HR department. Piles of paper and folders, phones ringing off the hook, answering the same questions over and over, deciphering messy handwriting … it’s time-consuming and fraught with the potential for errors.

To better streamline your company’s open enrollment period, companies should consider implementing an online, paperless enrollment process. This delivers your employees all the information they need to make the best decisions for themselves and their families, and then transmitting their benefits selections electronically to carriers.

Many companies are already experiencing this kind of effortless enrollment process enabled by Ascentis HRIS and self-service technologies. If you’re thinking about automating enrollment, here are three steps that are critical to making this process a success.

Step 1: Eliminate Paperwork and Go Green
With Ascentis Employee Self-Service you can take your open enrollment online. Publish plan documents, provider directories, beneficiary forms and more, for a truly green – and paperless – process.

Step 2: Use Smart and Efficient Communication Strategies
When you distribute printed benefits options, employees can be confused if they see all benefits options, including plans they’re not eligible for. With Ascentis, you push out to employees targeted plan options that intended ONLY for them, introducing clarity and simplicity into the process – for both the employee and for HR.

Step 3: Fully Automate Open Enrollment by Transmitting Data Directly to Payroll and Insurance Carriers
Ascentis automatically updates your payroll system with new deduction amounts, while electronically transmitting enrollment selections directly to your insurance carriers with Carrier Connect. This process virtually eliminates errors that can be introduced with a manual, paper-based process.

Want to learn more about simplifying your open enrollment period? Sign up for our August webinar today.

Aug. 10, 10 am, PDT
Aug. 24, 10 am, PDT

 

Top 10 Reasons why HR and employees HATE open enrollment

We’ve compiled this of reasons (in  movie format) that we’ve actually been told why HR & Payroll departments and the employees that they serve absolutely HATE open enrollment. This list is neither complete, nor in any particular order, and please feel free to comment below to add to it.

In the spirit of total transparency: We get it. We know how much HR, Payroll and employees hate open enrollment. They hate manual open enrollment and they hate web based open enrollments that don’t make sense to the employee and aren’t simple to set up for HR, and don’t interface well with Payroll. This is why we developed our self service differently, and why we offer carrier connect. Want to know how we can help you love open enrollment? Schedule a demo today.

Ascentis at the Benefits Selling Expo

“For our clients we’re not just benefits brokers, we’re also an extension of our clients’ HR department. Using Ascentis services to power those relationships has made us infinitely more valuable to our clients. We believe this has had a very positive impact on our client retention as well as our ability to attract new business.” ~ Matt Cowan – CEO, Cowan Benefit Services. Inc.

We’d like to be able to give other benefits brokers out there the same opportunity to impact client retention. That’s why we developed the Ascentis for Brokers program.

Want to know more? Come meet with Ascentis strategic relationship manager Laura Cohen and Vice President Andrew Keenan at the 2011 Benefits Selling Expo.

We’d love to meet you. So stop by our booth, ping us on Twitter, reach out via Facebook, or just sent us an email if you’d like to get together during the conference for a meal or a drink.

In the meantime, you can download our whitepaper “Automating Benefits Management for Strategic Success” or download our Easy Enrollment brochure below.





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End-to-End Benefits Management with Ascentis
Easy Enrollment

Ascentis Easy Enrollment

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From the Mouths of our Users

To make it easier and faster for you to quickly hear/see what our customers have to say, we’ve developed several testimonial videos that talk about what life with their previous vendor was like, how easy and fast the Ascentis implementation is, and how using Ascentis has made a positive and immediate impact on not only their job, but also the company’s bottom line.

Francis Ford Coppola Presents:

In this video, Christine Stasko, HRIS and Benefits Manager at FFCP, talks about life before and after Ascentis.

Calibre Systems:

Michelle Caylor, of Calibre Systems, was most impressed by Ascentis amazing service, easy implementation, and flexibility – something she didn’t experience with her previous software vendor. Michelle also participated in a case study for us back in 2009. And two years later, she’s still singing our praises.

If you prefer a more traditional approach to getting a reference, we’ve also built up a library of case studies that you can download for free, here.

We’ve got more videos coming, so be sure to check out our YouTube Channel or Facebook Page for their release. If you have any questions about Ascentis and how it can save your company money, make your HR and Payroll departments more efficient and cost effective, keep you in compliance, and much more, just give us a call at 800-229-2713 or request more information online.

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