Ascentis Blog

Information to help HR and payroll managers, recruiters, and compliance officers become more effective.

Do Payroll compliance and health care law changes make your eyes twitch?

Are you responsible for payroll tax and compliance for your company? Does it stress you out? If you answered yes, that’s not particularly surprising. With the speed at which Payroll tax and employment laws change, and with the complexity of issues at hand, it is mission critical that you are able to initiate polices and procedures that can help positively affect the liability and culpability of your company, should a labor related dispute occur.

Here are some recent changes that can affect your company:

• On July 1, 2011 the effective FUTA tax rate changed from 0.80% to 0.60%. Currently there is some speculation that the legislature will reinstate the 0.80% before year end.

The Affordable Care Act requires employers to report the cost of coverage under an employer-sponsored group health plan. However, to give employers more time to implement the change, the IRS has made the requirement voluntary for all employers in 2011.

Watch this video from Healthcare.gov about updates to The Affordable Care Act:

Because our payroll solution is SaaS-based, we keep our clients current and compliant by updating the system “behind the scenes” … giving them one less thing to worry about. Ascentis employs a dedicated compliance and tax team along with outside research services. This unique combination of internal and external resources ensures that Ascentis Payroll is in compliance with federal, state, and local tax and regulatory issues at all times.

Find out more about Ascentis Payroll and Ascentis tax services. Call us at 1.800.229.2713 or contact us.

Interested in hearing about how one our clients feels about Ascentis Payroll? Watch the video below.

Could Employers Soon Experience a Payroll Tax Cut?

According to a an article posted yesterday on Bloomberg, President Obama’s advisers have discussed cutting payroll taxes that businesses pay on wages as a way to aid in the economic recovery process.

Although this idea is in it’s infancy stages it is only one of several being discussed as options for fueling the dwindling economy. “In an analysis released shortly after the December 2010 tax-cut deal, Deutsche Bank Securities economists Joseph LaVorgna, Carl Riccadonna and Brett Ryan estimated that the employee payroll tax cut would boost gross domestic product this year by an additional 0.7 percentage points.”

We’re asking employers: If you were required to pay less payroll tax, where in your company would you reinvest those funds? New jobs? Benefits for current employees? Updating company technology? R&D? Please weigh in.

Read the full article here.

IRS 2011 Offshore Voluntary Compliance Initiative

Ascentis prides itself on the relationships with develop with our partners. Often, our partners have valuable information we wish to share with our reader base from our partners monthly newsletter. This month we bring you an article from the monthly newsletter of High Street Partners, an international business services firm which offers SaaS-enabled services that simplify the management and control of international operations. They also offer assistance with the implementation and ongoing management of international subsidiaries and other entities, providing entity set-up and registration(s), payroll, accounting, tax filing, HR assistance, and legal and tax compliance services.

In February, the IRS announced 2011 OVCI, its second Offshore Voluntary Compliance Initiative for taxpayers who did not meet the 2009 deadline for participation in the first disclosure program. The OVCI aims “to bring taxpayers that have used undisclosed foreign accounts and undisclosed foreign entities to avoid or evade tax into compliance with United States tax laws”.

While the terms outlined are not as favorable as those in the 2009 plan, the 2011 OVCI does include reduced penalties and the ability to avoid possible criminal sanction for those who comply with the filing process.

A little background (directly from the IRS Website): The IRS’s prior Offshore Voluntary Disclosure Program (2009 OVDP), which closed on October 15, 2009, demonstrated the value of a uniform penalty structure for taxpayers who came forward voluntarily and reported their previously undisclosed foreign accounts and assets. Not only did the initiative offer consistency and predictability to taxpayers in determining the amount of tax and penalties they faced, it also enabled the IRS to centralize the civil processing of offshore voluntary disclosures. Therefore, it was determined that a similar initiative should be available to the large number of taxpayers with offshore accounts and assets who applied to IRS Criminal Investigation’s traditional voluntary disclosure practice since the October 15 deadline.

Taxpayers have until August 31, 2011 to complete the proper paperwork and pay taxes, penalties and interest due under the terms of the 2011 initiative. Calendar year taxpayers must include tax years 2003 through 2010 in which they have undisclosed foreign accounts and/or undisclosed foreign entities. Fiscal year taxpayers must include fiscal years ending in calendar years 2003 through 2010 (i.e. tax years 2002 – 2009).

As a critical piece of the initiative is proper filing of a Report of Foreign Bank and Financial Accounts (FBAR), which discloses a financial interest or signatory authority over a foreign financial account, we have included further detail below:

FBAR Reporting Obligations

Under federal banking law, any US person with a financial interest in, or signature authority over, any financial account in a foreign country must file Form TD F 90-22.1 – Report of Foreign Bank and Financial Accounts (FBAR) if the value of the account exceeds $10,000 at any time during the calendar year.

U.S. citizens and residents must disclose an interest in a foreign financial account on Schedule B of their annual U.S. tax return in addition to filing an FBAR.

In late February, the U.S. Treasury Department released final regulations regarding FBAR filing obligations, applicable for Form TD F 90-22.1, which is due annually on or before June 30th for accounts maintained in calendar year 2010 and subsequent years. No extensions are available. The changes include clarifications on whether an account is “foreign”, the appropriate treatment of custodial accounts and foreign mutual funds, and the definition of signature or other authority. The rules also outline a financial interest in a trust context and rules for record maintenance for officers or employees who have signature or authority over the accounts. Non-willful violations that the IRS determines were not due to reasonable cause are subject to a $10,000 penalty per violation.

Founded in 2003 by Larry Harding, former VP of International Finance for Ciena Corporation, High Street Partners is headquartered in Annapolis, Maryland with additional U.S. offices in Boston, Atlanta, San Diego, San Francisco, and San Jose. They have a vast international presences, with locations in London, Tokyo, Shanghai and Hong Kong, regional specialists in many markets, and a network of local service providers around the globe.

Tax Help for Small Businesses from the IRS

The IRS Small Business and Self-Employed Tax Center, available on the IRS website, offers extensive resources and online tools designed to help small businesses and self-employed persons. Among the information and resources available on the website are:

The site provides important tax information for all stages of owning a business. Other resources available on the IRS website include the following:

The IRS Video Portal: Learn about tax topics through video and audio presentations. The video portal contains archived versions of live panel discussions, archived webinars, video clips, and audio archives of national phone forums.

IRS Audits Video Series: “Your Guide to an IRS Audit” takes the viewer through the steps of an audit from notification to closing. The video series is composed of scenarios that demonstrate the stages of each type of audit: correspondence, office and field. The scenarios address issues that are common to audits of small businesses.

Virtual Small Business Tax Workshop: An interactive resource to help small business owners learn about their federal tax rights and responsibilities. The workshop contains nine stand-alone lessons that can be selected and viewed in any sequence. The workshop is available online 24 hours a day, seven days a week from any computer. It can also be ordered
on CD.

Tax Calendar for Small Business Taxpayers: This 12-month calendar is filled with information on general business taxes, IRS and Social Security Administration customer assistance, electronic filing and paying options, retirement plans, business publications and forms, and common tax filing dates. Each page highlights different tax issues and tips that may be relevant to small-business owners, with room on each month to add notes, state tax dates or business appointments. You can also download the tax events into your calendar or subscribe to the tax calendar events.

To access the IRS Small Business and Self-Employed Tax Center, please click here.

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