We know that open enrollment season is one of the most stressful times for an HR department. Piles of paper and folders, phones ringing off the hook, answering the same questions over and over, deciphering messy handwriting … it’s time-consuming and fraught with the potential for errors.
To better streamline your company’s open enrollment period, companies should consider implementing an online, paperless enrollment process. This delivers your employees all the information they need to make the best decisions for themselves and their families, and then transmitting their benefits selections electronically to carriers.
Many companies are already experiencing this kind of effortless enrollment process enabled by Ascentis HRIS and self-service technologies. If you’re thinking about automating enrollment, here are three steps that are critical to making this process a success.
Step 1: Eliminate Paperwork and Go Green
With Ascentis Employee Self-Service you can take your open enrollment online. Publish plan documents, provider directories, beneficiary forms and more, for a truly green – and paperless – process.
Step 2: Use Smart and Efficient Communication Strategies
When you distribute printed benefits options, employees can be confused if they see all benefits options, including plans they’re not eligible for. With Ascentis, you push out to employees targeted plan options that intended ONLY for them, introducing clarity and simplicity into the process – for both the employee and for HR.
Step 3: Fully Automate Open Enrollment by Transmitting Data Directly to Payroll and Insurance Carriers
Ascentis automatically updates your payroll system with new deduction amounts, while electronically transmitting enrollment selections directly to your insurance carriers with Carrier Connect. This process virtually eliminates errors that can be introduced with a manual, paper-based process.
Want to learn more about simplifying your open enrollment period? Sign up for our August webinar today.
Aug. 10, 10 am, PDT
Aug. 24, 10 am, PDT
